DEPUTY CLERK
Grade: P4
Department: Office of the Clerk
Organ: East African Legislative Assembly (EALA)
Reports to: The Clerk
Main Purpose of the Job:
To supervise the day to day administrative and procedural affairs of the Legislative Assembly.
Duties and Responsibilities:
- Deputise for the Clerk
- Assist in drawing up Orders for Business, Agenda and order Paper for the
- Sittings of the Assembly and send copies to each Member of the
- Assembly;
- Assist in preparing the strategic programme of activities, budget, policy
- decisions and coordinate the general functioning of the assembly;
- Transmit and distribute documents and records of proceedings, and
- prepare all sectoral documentation and facilitation of Members of the
- Assembly;
- Participate in the selection, recruitment and induction, placement and
- training of EALA staff;
- Assist in transmitting to the Clerks of National Assemblies of Partner
- States, and to the Secretary General, copies of Bills, Acts and all records
- of relevant debates of meetings of the Assembly for information;
- Assist in planning the programme of activities for implementation of policy
- decisions as well as coordinating the general functioning of the Assembly;
- Responsible for the day to day administrative and procedural affairs of the
- Assembly;
- Carry out follow up action on Committee and Assembly decisions and
- other administrative and financial matters;
- Carry out research on different subjects relevant to Committees’ mandate
- and produce reports for Members of Committees;
- Provide technical support to Members when preparing Private Bills,
- Motions and Petitions;
- Serve as Head Clerk at the Table when the Assembly is in session; and
- Ensure preparation and production of annual reports of the assembly.
Qualifications and Experience:
- A Masters Degree in Public Administration, Law, Social Sciences or a related field with specialized training in Parliamentary procedures.
- 10 years of relevant experience with at least 5 years at senior level. Should have served in a Parliamentary setting at a rank not lower than Principal Clerk
- Assistant. Should be able to work independently and in a diverse cultural environment.
HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier
service, e-mail or dispatch together with Curriculum Vitae, copies of both
academic and professional certificates. CVs should indicate Personal Data,
Academic Qualifications, relevant Work Experience, Professional Skills,
Publications (if any), 3 Referees, day time telephone contact and any other
relevant information.
Apply to:
The Secretary General
East African Community
P.o
Arusha -
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org
To be received not later than 25th February 2009.
The East Africamn Community is an equal opportunity Employer.
Female Candidates are particularly encouraged to apply.
The East African Community will only respond to those candidates who meet its requirements.
NETWORK ADMINISTRATOR
Grade: P2
Organ: Legislative Assembly
Section: Administration
Reports to: Deputy Clerk
Main Purpose of the Job:
To analyse business needs of the Assembly and develop, implement, train and
maintain software systems including database systems, network systems and
EALA Website.
Duties and Responsibilities:
- To analyse, design, develop, implement and maintain application software in accordance with established IT standards;
- Obtain and analyse needs of the users for developing or modifying website software systems;
- Develop, improve and maintain EALA website and coordinate with other players to ensure the websites smooth operations;
- Prepare and maintain up - to - date systems and user documentation;
- Evaluate existing information systems and procedures and recommend solutions for improvement;
- Construct or modify software to meet designed solutions, using modern software tools;
- Test and implement new and revised application software systems to ensure that they meet user requirements;
- Implement software systems, including acceptance testing, user training and preparation of documentation;
- Provide software maintenance and technical support for all existing software systems;
- Develop and implement proper backup procedures for data files stored on EAC servers and maintain up-to-date electronic copies of data at an offsite location; and Provide computer training and user support to ensure that technology is best utilized.
Qualifications and Experience:
- Masters Degree in Computer Science, Information Technology,
- Telecommunications, Electrical/ Electronics Engineering plus relevant
- professional qualifications.
- Minimum of 6 years of relevant experience. Proven experience in incorporating
- IT systems/ networks.
- TERMS AND CONDITIONS OF SERVICE
- All Position is tenable on a five (5) year contract term renewable once and is
- subject to age requirements as specified in the EAC Staff Rules and Regulations
- and satisfactory performance.
FRINGE BENEFITS
All posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.
For more information, visit our website: www.eac.int
HOW TO APPLY
Interested candidates should submit their applications by registered mail, courier
Service, e-mail or dispatch together with Curriculum Vitae, copies of both
academic and professional certificates. CVs should indicate Personal Data,
Academic Qualifications, relevant Work Experience, Professional Skills,
Publications (if any), 3 Referees, day time telephone contact and any other relevant information.
Apply to:
The Secretary General
East African Community
P.o
Arusha -
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org
To be received not later than 25th February 2009.
Community will only respond to those candidates who meet its requirements.
1 Regional Project Coordinator
(REF: EAC/LVBC/LVEMP II PCT/ 09- 01)
Grade: P4
Reports to: Deputy Executive Secretary (PP)
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
The main purpose of this job is:
- Overall coordination and supervision of the LVEMP II implementation processat the LVBC Secretariat and in the Partner States;
- Overall Monitoring and Evaluation of the progress of implementation of theproject;
- Financial Management of the project funds at the LVBC Secretariat.
Duties and Responsibilities
- Liaise with National Coordinators in the Partner States at all stages of project
implementation;
- Plan harmonized project implementation schedules and work plans and
budget in all the five Partner States;
- Develop work plans, budgets and monitoring and evaluation programmes for
LVEMP II activities in the Commission;
- Facilitate the meetings of the Regional Policy Steering Committee and prepare
(annual) project progress reports for the LVBC Sectoral Council; Ensure active involvement and participation of the civil society organizations and the Private Sector in the various project components;
- Ensure the implementation of strategies for information dissemination and
Feed back on the project activities to end users and /or stakeholders;
- Facilitate project supervisory missions to the region;
- Convene regional project technical review meetings;
- Supervise project staff based at the LVBC Secretariat;
- Work within the framework of the Lake Victoria Basin Commission;
- Promote a positive corporate culture and image of the LVBC and the EAC;
- Any other duties as shall be assigned by the Executive Secretary.
Qualifications and Experience
- An advanced university degree, preferably a PhD in Environmental
- Sciences/Engineering, Natural Resources Management/Economics,
- Business Administration, Environmental Law or related fields but with a
- greater understanding of global environmental scientific issues;
- A minimum of 10 years experience in Project Development and Management
- Environment, of which at least 7 should be at senior Management level;
- Proven past experience as a Manager in a Social, Economic and
- Environmental Management Project with complex shared ecosystem and
- technical environment programs will be an advantage;
- Good interpersonal skills, ability to work in a multicultural, multi–ethnic
- environment and to maintain effective working relations with people of
- different national and cultural backgrounds;
- Demonstrable knowledge of all aspects related to integrated water resources
- management (IWRM) or Integrated Lake Basin Management (ILBM) –
- planning and requisite implementation;
- Dynamic, innovative and able to work with minimum supervision;
- Excellent and demonstrable Information Communications Technology skills: Including proficiency with main office software and knowledge of databases management and information systems and Internet tools.
Senior Operations Officer
(REF: EAC/LVBC/LVEMP II SOO/ 09- 02)
Grade: P3
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Grade: P3
Main Purpose of the Job
The main objective of this job is to provide technical operational support in for smooth
Implementation of the project.
- Provide strategic and process support to the EAC/LVBC in the execution of
the LVEMP II Project;
- Provide strategic advice to the Regional Policy Steering Committee of the
project regarding implementation aspects of the project;
- Assist the LVBC in terms of interpreting the impact of political, social and
- cultural issues on the execution of LVEMP II;
- Assist the LVBC in areas, as well as periods, of budget preparation/review at
the request of LVBC management;
- Follow up/work in close collaboration with LVBC’s Financial Management Unit
and other members of the Regional Project Coordination Team (RPCT) to
- maintain information on how the grant funds provided by
(and any other development partners) are being utilized under LVEMP II;
- Facilitate information exchange amongst LVBC and
- implementation progress in various LVEMP II components through study tours
and workshops, to enable all countries to progress well;
- Assist with the drafting of ToRs to contract various service providers required;
- Assist with the review of outputs provided by service providers and the way
forward after completion of work;
- Provide technical input on project-related policy issues, as they may arise;
- Act as a liaison with the Development Partners involved in LVEMP II
specifically, and with the LVBC/EAC generally, when so required;
- Build the capacity of the LVBC through on the job skills transfer;
- Assist the LVBC with work planning processes;
- Perform other duties at the request of the Executive Secretary (ES), the DES
(PP) or the RPC.
Qualifications and Experience
- An advanced university degree, in Environmental Sciences/Engineering,
Natural Resources Management/Economics, Business Administration, Environmental Law or related fields but with a greater understanding of global Environmental scientific issues;
- At least 5 years knowledge in the preparation, appraisal, and implementation
of development projects with proven experience as a Manager in a Social,
- Economic and Environmental Management of a complex shared ecosystem
and a technical environment programs;
- Knowledge and skills of Monitoring and Evaluation (M&E), including process
management;
- Knowledge and experience in institutional reforms, harmonization of policies
and regulatory standards, and processes in
- Good working knowledge of the water and fisheries sectors in
- Strong interpersonal skills with proven ability to communicate effectively with a
wide range of stakeholders;
- Understanding and experience of the political and cultural dynamics of East
- Strong leadership skills, energetic and self motivated;
- Proven ability to work in an intercultural team;
- Experience of mentorship and skills transfer;
- Excellent analytical and conceptual writing skills in English.
Water Resources Management
(REF: EAC/LVBC/LVEMP II WRMO/ 09- 03)
Officer
Grade: P2
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to coordinate the implementation of Water Resources
Management aspects of the project
Duties and Responsibilities
- Overall Coordination and supervision of initiatives leading towards an
integrated Lake Basin Water Resources Management;
- Promotion of integrated water resources management in the
- Initiate and coordinate activities leading to the creation of a sound hydrological
data base to support the use of integrated water resources management;
- Develop common guidelines and operational procedures for data collection
(for both surface and ground water, including water quality) and set standards
for equipment specifications;
- Liaise and coordinate with partner States, on the continuous assessment and
monitoring of water resources in the basin, including the Water balance of the
- Initiate the development and operationalisation of a Hydrological Information
System (HIS) in the
- . Initiate and coordinate the establishment of Decision Support System (DSS)
for the
- . Network with civil society organizations, private sector and other institutions
implementing water related projects in the region;
- Follow up on implementation of decisions of the Council of Ministers related to
water resources management and development;
- . Develop with the M&E Officer, a system of monitoring and evaluation of
- LVEMP water related activities;
- Prepare budgets and work plans for the LVEMP II water resources component
at the LVBC Secretariat;
- Prepare progress reports at intervals that will be defined;
- Promote a positive corporate culture and image of the LVBC and the EAC;
Work within the framework of the Lake Victoria Basin Commission;
- Perform any other duties as shall be assigned by the Executive Secretary, the
DES (PP) or the Regional Project Coordinator
Qualifications and Experience
- A minimum of MSc degree in Water Resources Engineering/Hydrology/Natural
Sciences or Civil Engineering from a recognized University;
- Minimum of 5 years of related or relevant professional experience, mainly in
- Project Planning, Policy and Institutional analysis and Management and
implementation at senior level;
- Demonstrable knowledge of all aspects related to integrated water resources
management (IWRM) or Integrated Lake Basin Management (ILBM) –planning and requisite implementation;
- Good interpersonal skills, ability to work in a multicultural, multi –ethnic
environment and to maintain effective working relations with people of different
national and cultural backgrounds;
- Dynamic, innovative and able to work with minimum supervision;
- Excellent and demonstrable Information Communications Technology skills:
including proficiency with main office software and knowledge of databases
management and information systems and Internet tools.
Economist/Planning Officer
(REF: EAC/LVBC/LVEMP II E-PO/ 09- 04)
Grade: P2
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to plan the implementation processes of LVEMP II
Project in the five EAC countries.
Duties and Responsibilities
- Overall planning of the LVEMP II implementation process at the LVBC
Secretariat linking with the Partner States;
- Initiate and coordinate investment planning for the sustainable development of
resources in the basin;
- Plan, organize and service regional project meetings at the LVBC Secretariat
- Plan and organize project work at all stages of implementation;
- Plan harmonized project implementation schedules and work plans and
budget in all the five Partner States;
- Plan meetings for the Development of work plans, budgets, monitoring and
evaluation programmes for the LVEMP II activities in the Commission;
- Plan and track the implementation of activities related to achievement of
commitments of Dated Covenants at the Regional and National levels.
- Assist the Project Coordinator in ensuring active involvement and participation
of the civil society organizations and the Private Sector in the various project
components;
- .Collect, review and analyze data for use in investment plans, reports and
policy recommendations;
- Plan for the implementation of strategies for information dissemination and
feed back on the project activities to end users and /or stakeholders;
- Assist in long range planning activities for the LVBC including conducting
background research and data collection; development policies, and special
planning studies; and prepare reports and plans;
- Develop and construct planning models, tables, charts and maps;
- Plan for project supervisory missions to the region;
- Plan regional project technical review meetings;
- Promote a positive corporate culture and image of the LVBC and the EAC;
- Work within the framework of the Lake Victoria Basin Commission.
- Any other duties as shall be assigned by the Executive Secretary, DES or the
RPC.
Qualifications and Experience
- An advanced university degree in Economics, governance, management
science, business administration, social science, development studies or
related field;
- At least 5 years of progressively responsible experience in initiating;
designing and implementing economic management and planning in a busy
- government or private sector organisation; at least 3 years should have been
at senior level;
- Good interpersonal skills, ability to work in a multicultural, multi –ethnic
- environment and to maintain effective working relations with people of
different national and cultural backgrounds;
- Excellent and demonstrable ability to write, edit and produce appropriate and
- factual technical reports with minimum supervision;
- Knowledge of general Scientific principles, covenants, conventions and
- Treaties that are universally applied in environmental resources management
is essential;
- Excellent and demonstrable Information Communications Technology skills:
including proficiency with main office software and knowledge of databases
management and information systems and Internet tools.
Environment and Natural Resources Management Officer/GIS
(REF: EAC/LVBC/LVEMP II ENRMO/ 09- 05)
Grade: P2
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose is the management of the spatial data infrastructure at the LVBC and
work closely with the Monitoring and Evaluation Officer responsible for the project MIS.
Duties and Responsibilities
- Develop, update and maintain a comprehensive LVB information data base
comprising including the target basins within each
priority sub-catchments selected for natural resource management interventions;
- Supervise the development of the spatial data infrastructure (GIS-based
database and the decision support system data listed above;
- Develop a broad operational framework for the implementation of the
community based natural resource management investments in the
- Ensure that the community driven natural resource management sub-projects
adopt site-specific best practices in natural resource management;
- In collaboration with the Information and Communications Specialist, develop
information awareness mechanisms and support institutional strengthening of
Natural Resource and Environmental Management in the
- Assist and supervise the development of Partner States’ natural resources and
environmental management planning, and planning for discrete development
areas, regular updating of such plans and monitoring application within the
project and other district activities;
- Arrange and carry out training to familiarize all project staff with the natural
- resource implementation strategy, screening formats and reporting
requirement of the EMF; amend formats and reporting systems where
necessary to improve the project implementation process;
- Carry out the Annual Performance Review to assess the degree of EMF
mainstreaming in LVBC and Partner States, ensure and record compliance
- monitoring, identify cumulative effects and provide lessons for continuous EMF
performance improvement;
- Spot issues concerning natural resources and environmental management
that may require additional assessment, particularly relating to cumulative
impact assessment, or any issues that have a transboundary nature and take
action as appropriate to investigate;
- Coordinate the identification of specific issues of relevance to regional and/or
national policy on natural resource management and that may affect the
- attainment of sustainable natural resources and environmental management in
the LVB;
- . Manage the implementation of all training and sensitization programs to be
carried out on environmental and natural resource management;
- In liaison with national focal point ministries, develop terms of reference for
specific studies and data collection activities in relation to natural resource and
- environment management and identify suitable consultants to undertake the
same;
- Conduct routine supervision and evaluation of the implementation of the
natural resource and environmental management components of the project;xiv. Provide updated reports as and when required by the RPCT and NPCT.
- Any other duties assigned by the ES, DES or RPC.
Qualifications and Experience
- An advanced degree, in Natural Resources Management, Environmental
Science or a closely related field from an accredited university;
- Must have a minimum of 5 years working experience in an integrated natural
resource/environment management projects in a wide variety of settings;
- Must have excellent analytical and administrative skills as well as solid writing
and communication abilities;
- Advanced training and competence in information technology in particular
- GIS and remote sensing data analysis and environment planning, as well as
current policy on natural resource and environmental management;
- Demonstrated interpersonal skills and ability to work in a team environment;
Communications/Development Awareness Officer
(REF: EAC/LVBC/LVEMP II C/DAO/ 09- 06)
Grade: P2
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to plan and execute communication and outreach
activities at the Lake Victoria Basin Commission.
Duties and Responsibilities
- Overall coordination and supervision of the implementation of communications
- sub-component of the LVEMP II at LVBC Secretariat;
- Initiate and coordinate the interactions with Partner States and the
- implementation of the Management information system for the project and
- LVBC in general;
- Develop and implement the communications strategy to promote the LVBC
- and specifically LVEMP II objectives;
- Prepare monthly targeted messages/newsletters to provide an update on
LVEMP II implementation to each target group for publication, website and
email alerts and feedback loop;
- Plan and execute strategic publication of LVBC/LVEMP II
issues/activities/outputs in International and
media, as well as international and African high-profile conferences and
workshops;
- Ensure country and regional level activities related to the LVEMP II process
are reported and disseminated. This will be done in consultation with the
LVEMPII Regional Project Coordinator, Focal Points and the LVBC
Secretariat;
- Manage the LVBC/LVEMP II database and website/web page and ensuring
- that it contains appropriate documentation in consultation with key partners;viii. Supervise and assist in the dissemination of key LVBC/LVEMP II documents
to target audiences and events (
- Supervise the development and production of press releases, articles,
interviews and publications, and promote and disseminate these to specific
target groups and to the media;
- Identifying and maintaining contacts with organizations involved in
communication and public awareness in order to develop agreements for
cooperation and further develop and maintain the network of journalists;
- Maintain regular contact with printers, designers, text writers, journalists and
other relevant groups;
- Facilitate the preparation of LVBC/LVEMP II supporting documents/databases,
i.e., LVEMP II focal point registry/documents and databases;
- . Follow up on implementation of decisions of the Council of Ministers related to
Communications aspects;
- Develop with the M&E Officer, a system of monitoring and evaluation of
LVEMP II communications related activities;
- Prepare budgets and work plans for the LVEMP II communications subcomponent
at the LVBC Secretariat;
- Prepare progress reports at intervals that will be defined;
- Promote a positive corporate culture and image of the LVBC and the EAC;
- Work within the framework of the Lake Victoria Basin Commission
- . Carry out any other duties as shall be assigned by the Executive Secretary or
the LVEMP II Regional Project Coordinator.
Qualifications and Experience
- A post graduate degree in Journalism, International Relations,
- Communications or other related fields;
- A minimum of 5 years of experience in working on communications issues of
which 3 years must be at senior management level;
- Experience with working in a multicultural and multinational environment;
- Experience in preparation, design and production of the full range of
communications material for publication;
- Excellent Information Communications Technology skills: including
proficiency with main office software and knowledge of databases
- management and information systems and Internet tools;
- Experience with the media, coupled with strong writing and editing skills and
ability to work in a team.
Project Accountant
Grade: P2
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to formulate policies, strategies and procedures on
financial administration and management.
Duties and Responsibilities
- To manage the donor funded accounts for the LVEMP II within the
- Validate payment vouchers, cheques, local purchase orders for all
transactions relating to LVEMP II;
- Reconcile ledger accounts of LVEMP II and follow up of imprest given to staff
of LVEMP II Regional Coordination Team traveling on official duty;
- Monitor and ensure that enough funds are available in the Project accounts
and lodge disbursement request once the minimum threshold is reached;
- Maintain the accounting records and prepare monthly financial reports;
- Prepare periodic management and financial reports for accountability of the
funds disbursed and analysis of accounts so that decision makers receive
timely and accurate information;
- Assist officers in the LVEMP II Regional Coordination Team to prepare
budgets for the activities requested;
- Monitor the expenditure of the LVEMP II funds with a view to ensuring that the
amounts budgeted for, under each expenditure head, is not exceeded;
- Prepare payments and allowances for the staff of the LVEMP II Regional
Coordination Team;
- Accounting for special funds and submission of reports to Development
Partners on accountability of LVEMP II funds;
- Promote a positive corporate culture and image of the LVBC and the EAC;
- Carry out any other duties as shall be assigned by the Executive Secretary or
the LVEMP II Regional Project Coordinator.
Qualifications and Experience
- A University degree or MBA in Finance, Accounting and a Professional
- Accounting qualifications in CPA, ACCA or equivalent;
- At least three (7) years of professional accounting experience;
- Excellent Information Communications Technology skills: A must in
proficiency with Computer Accounting soft wares packages such as the
Sun System Accounting Package and other main office software such as
- EXCEL, knowledge of databases management and information systems
and Internet tools;
- Ability to perform a broad range of accounting functions, e.g.,
- budgeting/work program, financial and grants management etc;
- Good interpersonal skills, ability to work in multi-cultural environment and
- ability to develop and maintain effective work relationships with
budget/finance, human resources counterparts and client departments;
- Ability to plan and manage own work, including managing conflicting
priorities for timely completion of assignment.
Librarian/MIS Specialist
(REF: EAC/LVBC/LVEMP II Lib/MIS/ 09- 08)
Grade: P1
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to develop and manage Library Services and provide
support to the LVEMPII project.
Duties and Responsibilities
- Develop and implement Library policies and procedures for selection,
- acquisition, dissemination and preservation of information material;
- Plan the acquisition, organization, maintenance, utilization and requisition of
- materials and equipment for the Project;
- Process all information received including cataloguing and classifying of books
- and periodicals to facilitate storage and retrieval;
- Prepare guidelines on information provision in respect to copyrights and data
protection;
- Develop and implement Library Rules, Regulations, manuals and user guides;
- Develop LVEMP II information management strategy and Library databases;
- Acquire and maintain a specialized information resource for the Project;
- Develop and implement an appropriate document-lending system including
loan and exchange of materials;
- Establish and provide harmonized information requirements for the Project;
- Research, acquire, assemble, catalogue, and maintain historical/archival
- documents/records for the Project;
- Prepare progress and annual reports;
- Perform any other duties as assigned by Management.
Qualifications and Experience
- A Bachelor degree in Library and information science from recognized
universities;
- 5 years experience in Library administration and management with 3
- years at senior level;
- Previous work experience with specialized Law Libraries will be an added
advantage;
- Good interpersonal, communication, analytical, supervisory and report
writing skills;
- Team player with an affinity to customer service and care;
- Must demonstrate proficiency in computer applications with special
- reference to Library systems and database management information
processing;
- Good communication and interpersonal skills
- Proficiency in use of library related computer packages;
Procurement Assistant (REF: EAC/LVBC/LVEMP II PROC ASST/ 09- 09)
Grade: G5
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to manage all procurement of Services, Goods and
Works for the LVEMPII and to ensure proper procurement done in line with Project’s
Procurement Management Manual rules and regulations. The Procurement Assistant will
further be responsible for all procurement activities of the project and for setting out an
effective and transparent procurement process.
Duties and Responsibilities
- Maintain a data base on the status of procurement done by the
Project/Commission;
- Apply procurement procedures of participating development partners;
- Prepare the annual procurement plan for the Project and facilitate its
implementation on a timely and efficient manner;
- Procure goods and services for the LVEMPII Project in line with the
- procurement manual and in accordance with World Bank guidelines;
- Prepare tender documents for goods, services and works for the LVEMPII
project;
- Maintain a good filing of all procurement documents;
- iProduce quarterly reports on procurement;
- Set up an updated procurement plan for LVEMPII Project indicating activities
- to be procured under Project’s grant;
- . Establish procurement guidelines for the Project;
- Prepare periodic reports on procurement activities in LVEMPII Project;
- Update the Procurement Register;
- Perform any other duties that may be assigned by the Project Coordinator
- from time to time.
Qualifications and Experience
- A Bachelors degree in relevant discipline (e.g. Business Administration,
Commerce, and Law);
- At least 3 years experience in Public Procurement system with significant
knowledge in Partners to Development’s procurement policies, principles and
procedures e.g. World Bank, African Development Bank;
- Excellent leadership and interpersonal skills;
- Excellent team player;
- Excellent communication and analytical skills;
Accounts Assistant (REF: EAC/LVBC/LVEMP II ACCT ASST/ 09- 10)
Grade: G 5
Reports to: Project Accountant
Duration of Contract: 3 Years
Station: LVBC Secretariat Headquarters –
Main purpose of the Job:
To facilitate the processing of payment for goods and services and ensure that records
and books of accounts are complete, accurate and up to -date.
Duties and Responsibilities:
- Initiate preparation of payment vouchers as per the necessary approvals.
- Verify payment vouchers
- Maintain ledgers
- Update payment records
- Post payment Vouchers into the system
- Reconcile daily/weekly/monthly accounts
- Perform any other duties as may be assigned by the project Accountant
Qualifications and Experience:
- Diploma in Accounting/Business Administration.
- Must posses Part II of professional Accounting qualifications
- Minimum 5 years relevant working experience.
Skills and Competencies:
- Advance working knowledge of computerised accounting systems.
- Knowledge of sun system will be an added advantage.
- Ability to work as a team player with good communication skills
- Ability to work under pressure and to deliver on the set deadlines under
- minimum supervision.
Administrative Secretary (REF: EAC/LVBC/LVEMP II ADM SEC/09- 11)
Grade: G5
Reports to: Regional Project Coordinator
Duration of Contract: 3 Years
Station LVBC Secretariat Headquarters,
Main Purpose of the Job
The main purpose of this job is to perform Secretarial and Administrative functions within
the LVEMP II Regional Project Coordination Team.
Duties and Responsibilities
- Process project related travel arrangements for Project Staff at the LVBC
- Secretariat, partners and consultants;
- Create requisition of goods and services for the LVEMP II Regional Project
- Coordination Team;
- payments for consultants;
- . Follow up on payments for the vendors;
- Respond to enquiries and provide information and advice to staff regarding
- their entitlements, administrative procedures and conditions of service under
- the LVBC Staff Rules and Regulations;
- . In liaison with the Registry, handle incoming and outgoing
- mails/correspondences and draft routine correspondence in response to
enquiries on relevant administrative and personnel matters;
- . Coordinate office functions with other offices/sections within the LVBC
Secretariat;
- . Supervise the operation of office machines such as faxes, photocopier, telex,
etc
- Arrange appointments and meetings as appropriate and schedule meeting
venues;
- Assist in the preparations of meetings on LVEMP II activities and liaise with
- Lead/implementing agencies and other stakeholders; and
Disseminate information about meetings, provide secretarial services to
meetings and circulate minutes and reports;
- Assist in the logistical aspects of the Regional Technical Working Groups,
- Regional Policy Steering Committee (RPSC) and the Sectoral Coordination
Committee meetings;
- . Ensure that delegates have been invited and follows-up with confirmations;
- And Disseminate reports generated after the meetings and other events;
- Promote a positive corporate culture and image of the LVBC and the EAC;
- Any other duties as shall be assigned by the Executive Secretary or the
LVEMP II Regional Project Coordinator.
Qualifications and Experience
- A diploma in Secretarial Studies with sufficient skills in typing at 60 wpm and
120 wpm in shorthand and supplementary courses/training in personel
administration, or other relevant field required;
- A minimum of six (6) years experience in working with Office anagement/Administrative issues;
- Experience with working in a multicultural and multinational environment;
- Excellent Information Communications Technology skills including proficiency
- with main office software and knowledge of databases management and
information systems and Internet tools and ability to work in a team.
TERMS OF EMPLOYMENTS
The remuneration Grade stated above includes medical and life insurance cover,
housing and transport allowances, gratuity and home leave. Employment will be offered
on a three-year renewable contract dependent on performance.
Interested and qualified candidates should send their application accompanied by a
detailed CV, copies of certificates, names and addresses of three reputable referees,
contact details (e-mail, telephone) to the undersigned not later than Friday 20th of
February 2009.
All applications must quote the relevant reference number on both the application
letter and envelope, and be sent by post office or deposited at LVBC Secretariat Office.
Applications sent via e-mail systems won’t be considered.
The Executive Secretary,
Tel +254 57 202 387/894
Fax +254 27 202 6324
Email: lvbc@lvbcsec.org
The East African Community is an equal opportunity employer. Female candidates
are encouraged to apply. We shall only respond to those candidates who strictly meet the set requirements.
Clerk
- Function: In charge of the day to day management, administrative and
Procedural affairs of the Assembly.
- Duties and Responsibilities:
- Shall be the Executive officer of the Assembly;
- Responsible for the day to day administrative work of the Assembly
including the convening and facilitation of its meetings, transmission and
distribution of documents, recording of proceedings, preparation of all
sectoral documentation and facilitation for Members of the Assembly;
- Responsible for the proper Management of the Assembly’s finances and
other resources;
- Prepare the Assembly’s procedural documentation including session
papers, bills, motions and reports;
- Draw up Order of business, Agenda and Order Paper for Sittings of the
Assembly;
- Prepare and plan the strategic programme of activities, policy decisions, budget and coordinate general functioning of the Assembly;
- Act as the Chief custodian of all records and other documents belonging or presented to the assembly;
Qualifications and Experience
- A Masters Degree in Public Administration, Law, Social Sciences or a related field from a recognised institution with specialized training in Parliamentary
administration and procedures.
- At least fifteen (15) years working experience in a similar or related position
Preferably within a Parliamentary set - up.
- Should have served for not less than five years at the level of Deputy Clerk. Should have strong pro-active, drafting and organisational skills.
- Should have good skills in management and the ability to deal with people in different capacities.
Apply to:
The Secretary General
East African Community
P.o
Arusha -
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org
To be received not later than 25th February 2009.
Sr Investment Policy Officer -
Closing Date 18th Feb 2009
- This is a 3 year Coterminous term appointment and may be extended. However, staff currently on open-ended contracts are encouraged to apply and if selected, will retain their appointment status. The Business Economic Environment and Investment Climate reform advisory services of IFC in Africa are implemented jointly by the Private Enterprise Partnership for Africa (PEP
- One of the primary tasks will be technical management and coordination of the Kenya Investment Climate Country Program and development of broader support in the EAC. The Kenya Investment Climate Country Program is a donor-supported multi-year program covering a range of regulatory reform instruments and methodologies such as regulatory impact assessments, electronic registries, and standard cost model application. Significant success has already been achieved in licensing and regulatory reforms and the establishment of a network of reformers in
- The position will require operational support and coordination for the workstreams which are part of the Kenya program and potentially the EAC regional program, as well as support of knowledge creation and management efforts in headquarters To fulfill these tasks, we are seeking a highly motivated individual with operational experience in World Bank Group client countries, particularly Kenya, expertise in investment climate reform work, and a track record of success. The position requires excellent integration skills, research and analytical skills, a good knowledge of and experience with investment climate issues, program management skills, and a talent for stakeholder management. In order to ensure seamless delivery to the client, the successful applicant must be able to lead the work of a team focusing on the various IFC Business Enabling Environment product lines, as well as establish appropriate monitoring and evaluation instruments to measure outcomes and impacts. This work will be closely coordinated with other IFC advisory business lines and with the private sector work of the World Bank. Duties will include, but not be limited to, the following: 1.Establishment and technical coordination/management of the Kenya Investment Climate Program including coordinating BEE workstreams and integrating components of monitoring & evaluation and communications. 2.Coordination with development partners and other stakeholders. 3.Lead or participate in advisory work in
Requirements
· Advanced degree in economics, law, finance or other relevant field;
· 8-12 years of relevant experience in private sector development, particularly work related to investment climate reform
· Experience with designing and implementing investment climate reform projects, in transition, developing and post-conflict economies (specific experience with regulatory reform design and implementation in Sub-Saharan Africa, in particular Kenya, is an advantage);
· Experience in managing project teams, consultants and other stakeholders;
· Strong program management skills and experience relevant to investment climate issues; practical understanding of the political economy of regulatory reform;
· Well-developed interpersonal and teamwork skills; ability to operate effectively as a team leader and member; initiative, persistence and a positive attitude;
· Ability to deal sensitively in multicultural environments and to build effective working relations with local and international partners in the private sector, in the academic community and civic society and with client governments;
· Fluent in English, with excellent interpersonal, verbal communication and writing skills. Demonstrated experience in writing effective reports and communicating in public;
· Willingness to travel internationally.
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